Name:
Ahmad Rahman
Position:
Marketing Manager
Date of Use:
31 October 2025
Requested Date:
10 August 2025 09:30
Purpose of Advance:
Product launch event at Kuala Lumpur Convention Centre - venue booking, catering, promotional materials and transportation
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
Venue Rental |
KLCC Convention Centre Sdn Bhd |
/day |
3,500.00 |
1.00 |
3,500.00 |
| 2 |
Catering Services |
Delicious Catering Services |
/pax |
45.00 |
80.00 |
3,600.00 |
| 3 |
Promotional Materials |
PrintWorks Malaysia |
/set |
1,200.00 |
2.00 |
2,400.00 |
| 4 |
Transportation |
KL Express Transport |
/trip |
250.00 |
4.00 |
1,000.00 |
| Grand Total: |
RM 8,500.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Ahmad Rahman
Date: 10/08/2025
Verified by:
Head of Department / Manager
Name: -
Date: -
Checked by:
Senior Manager, Human Resource & Admin
Name: -
Date: -
Checked by:
Finance Department
Name: -
Date: -
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: -
Advance Status:
Pending Verification