Name:
Hassan Mahmud
Position:
Facilities Manager
Department:
Facilities Management
Date of Use:
19 October 2025
Requested Date:
01 August 2025 07:30
Purpose of Advance:
Emergency air conditioning repair and electrical maintenance for main dining hall and kitchen area
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
Air Conditioning Repair |
Cool Air Engineering Sdn Bhd |
/unit |
2,800.00 |
1.00 |
2,800.00 |
| 2 |
Electrical Maintenance |
PowerTech Electrical Services |
/job |
1,900.00 |
1.00 |
1,900.00 |
| 3 |
Emergency Call-out Fee |
24/7 Maintenance Services |
/call |
450.00 |
1.00 |
450.00 |
| 4 |
Replacement Parts |
HVAC Parts Supply Malaysia |
/set |
450.00 |
1.00 |
450.00 |
| Grand Total: |
RM 5,600.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Hassan Mahmud
Date: 01/08/2025
Verified by:
Head of Department / Manager
Name: Encik Razak Omar
Date: 01/08/2025
Checked by:
Senior Manager, Human Resource & Admin
Name: Puan Rohani Kassim
Date: 02/08/2025
Checked by:
Finance Department
Name: Puan Khadijah Mohidin
Date: 02/08/2025
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: 02/08/2025
Advance Status:
Approved
Approved amount: RM 5,600.00
PV Number: PV/2025/089
PV Date: 03/08/2025
Declaration date: 05/08/2025