Name:
Raj Kumar
Position:
Head Chef
Department:
Kitchen Operations
Date of Use:
26 October 2025
Requested Date:
05 August 2025 08:45
Purpose of Advance:
Premium ingredient sourcing for special menu launch - imported spices, organic vegetables, halal certified meat supplies
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
Imported Spices |
Spice World Import Sdn Bhd |
/kg |
85.00 |
15.00 |
1,275.00 |
| 2 |
Organic Vegetables |
Fresh Organic Farm |
/kg |
12.50 |
80.00 |
1,000.00 |
| 3 |
Halal Certified Beef |
Premium Halal Meat Supply |
/kg |
38.00 |
50.00 |
1,900.00 |
| 4 |
Specialty Seafood |
Ocean Fresh Seafood |
/kg |
45.00 |
20.00 |
900.00 |
| Grand Total: |
RM 3,850.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Raj Kumar
Date: 05/08/2025
Verified by:
Head of Department / Manager
Name: Encik Ahmad Zaki
Date: 06/08/2025
Checked by:
Senior Manager, Human Resource & Admin
Name: Puan Rohani Kassim
Date: 07/08/2025
Checked by:
Finance Department
Name: -
Date: -
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: -
Advance Status:
Pending Finance Approval