Name:
Chong Mei Ling
Position:
Finance Executive
Date of Use:
08 November 2025
Requested Date:
07 August 2025 13:10
Purpose of Advance:
External audit preparation - document organization, accounting software upgrade, professional consultation fees
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
Accounting Software Upgrade |
MYOB Malaysia |
/license |
2,200.00 |
1.00 |
2,200.00 |
| 2 |
Professional Consultation |
Ernst & Young Advisory |
/hour |
350.00 |
4.00 |
1,400.00 |
| 3 |
Document Organization |
Records Management Services |
/package |
600.00 |
1.00 |
600.00 |
| Grand Total: |
RM 4,200.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Chong Mei Ling
Date: 07/08/2025
Verified by:
Head of Department / Manager
Name: Puan Khadijah Mohidin
Date: 08/08/2025
Checked by:
Senior Manager, Human Resource & Admin
Name: -
Date: -
Checked by:
Finance Department
Name: -
Date: -
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: -
Advance Status:
Pending HR Check