Name:
Fatimah Abdullah
Position:
HR Specialist
Department:
Human Resources
Date of Use:
11 November 2025
Requested Date:
08 August 2025 16:20
Purpose of Advance:
Staff training and development program - external trainer fees, venue rental, materials and refreshments for 50 participants
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
External Trainer Fees |
Professional Development Institute |
/day |
2,500.00 |
2.00 |
5,000.00 |
| 2 |
Venue Rental |
Training Centre KL |
/day |
800.00 |
2.00 |
1,600.00 |
| 3 |
Training Materials |
Educational Supplies Sdn Bhd |
/set |
600.00 |
1.00 |
600.00 |
| 4 |
Refreshments |
Cafe Delights Catering |
/pax |
18.00 |
50.00 |
900.00 |
| Grand Total: |
RM 6,800.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Fatimah Abdullah
Date: 08/08/2025
Verified by:
Head of Department / Manager
Name: Encik Hashim Rahman
Date: 09/08/2025
Checked by:
Senior Manager, Human Resource & Admin
Name: -
Date: -
Checked by:
Finance Department
Name: -
Date: -
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: -
Advance Status:
Pending HR Check