Name:
Lim Wei Ming
Position:
IT Manager
Department:
Information Technology
Date of Use:
04 November 2025
Requested Date:
12 August 2025 11:45
Purpose of Advance:
Server hardware upgrade and software licensing for point-of-sale system implementation across all outlets
| Item No. |
Type of Expenses |
Supplier Name, Quotation or Invoice Number |
UOM* |
Rate (RM) |
Qty |
Total (RM) |
| 1 |
Server Hardware |
Dell Technologies Malaysia |
/unit |
12,000.00 |
1.00 |
12,000.00 |
| 2 |
POS Software License |
Oracle Malaysia |
/license |
2,800.00 |
5.00 |
14,000.00 |
| 3 |
Network Equipment |
Cisco Systems Malaysia |
/set |
3,500.00 |
1.00 |
3,500.00 |
| 4 |
Installation & Training |
IT Solutions Pro |
/package |
3,200.00 |
1.00 |
3,200.00 |
| Grand Total: |
RM 22,500.00 |
*Note: UOM: Units of measurement (e.g., /night, /km, /unit, etc.)
It is mandatory to declare all advances with the Finance Department within five (5) business days following the conclusion of the event or activity for which the advance was issued. Employees are required to submit a duly completed Advance Reconciliation Report, accompanied by itemized receipts supporting the expenses. Failure to comply with this requirement within the stipulated timeframe will result in the suspension of eligibility for future advances.
Prepared by:
Requestor
Name: Lim Wei Ming
Date: 12/08/2025
Verified by:
Head of Department / Manager
Name: -
Date: -
Checked by:
Senior Manager, Human Resource & Admin
Name: -
Date: -
Checked by:
Finance Department
Name: -
Date: -
Approved by:
Head of Finance & Procurement
Name: Puan Khadijah Mohidin
Date: -
Advance Status:
Pending Verification